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Specialized Programs and Camp Instructors, RFQ 149783
The intent of this Request for Proposal (RFP) is to obtain proposals from offerors who can provide programs for Spring Break Camps, Winter Break Camps, Summer Camps, year round classes, leagues, clinics/seminar programs, and/or daytrip programs sponsored by the County of Loudoun, Virginia (County), Department of Parks, Recreation, and Community Services (PRCS).
PRCS is interested in attracting offerors willing to provide high quality instruction, personnel, and equipment (either utilizing County or other facilities) at/or below market price to provide a wide variety of affordable programs to County residents.
To ensure offering high quality, innovative programs, the County will accept proposals throughout the entire period of the Contract. Offerors may propose one or more of the activities listed herein. The service period and publication period for proposals are included in the table below. For example, an offeror’s services will be offered in the Summer Camp Guide provided that:
The proposal submission is received by the date indicated in the table below
The proposal is accurate and complete and contains all required documentation pursuant to the solicitation requirements
The proposal is deemed acceptable to be evaluated
The proposal is evaluated by PRCS
Depending upon the evaluation score, the offeror is awarded a contract
The offeror successfully markets its services to the PRCS divisions prior to the actual publication deadline
Proposals received by the County missing any information, documentation, or requiring further negotiations may result in delays in meeting the actual publication deadlines. Additionally, delays in the vendor marketing its services after vendor award may result in delays meeting the actual publication deadlines.
A Pre-Proposal Conference will be held on February 4, 2020 at 1:00 PM in the Lovettsville Conference Room, located at 1 Harrison Street, SE, 1st Floor, Leesburg, Virginia 20175 for clarification of any questions on the specifications.
1/22/2020 10:00 AM
Request For Proposal
Open Until Contracted
February 4, 2020 @ 1:00 PM
Kathleen R. Armstrong
*Please see the attached document RFQ 149783 for additional contact information.
See Related Documents
8:30 AM to 5:00 PM
RFQ 149783 (PDF)
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