Property owners who have commercial property or 3 or more residential properties and rent those properties for income are required to register for a Rental By Owner (RBO) business license annually. Rental By Owners are required to submit, with their annual business license filing, a tenant list.
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It is our job to work with all businesses in Loudoun County and educate and assist taxpayers. Field visits are one way that we reach out to businesses in the County and ensure that they are in compliance with all local taxation requirements. If you’ve been contacted or visited by a Business Tax Compliance Officer you should respond and provide the requested information. We are happy to assist with filing issues or concerns.
Businesses that receive audit notifications should follow all directions in the notification and contact the assigned auditor for further instruction. Failure to comply with an audit request could result in a summons to appear before the Commissioner of the Revenue. All communication with the Business Tax Compliance office will be kept confidential in accordance with Virginia Code § 58.1-3. Please provide contact information with all correspondence.
An asset list is a list of ALL items you have purchased or acquired for conducting your business.
✔ The list should include a brief description of each item, the original cost and the year in which the item was obtained or purchased.
✔ If you acquired the item but did not purchase it, you are still required to include it on the asset list and should assign a reasonable cost to the item.
✔ If you are starting a business or recently moved your business to Loudoun County and have assets that you use for conducting your business, you are required to claim all assets regardless of when they may have been acquired.
✔ Whether or not assets have been federally depreciated or expensed, an item of business personal property remains on the asset list and is taxable until it has been disposed of and is no longer available for use by the business.
✔ After disposal, the item should be marked as disposed on the asset in list in the year it was disposed and the original cost subtracted from the yearly total of items in the year in which in what purchased or acquired.
Examples of items that would be included are: specialized lighting fixtures, computers, copy machines, furniture, shelving, displays, equipment, vehicles that are not tagged and titled, tools, diagnostic equipment and point of sale equipment. Items typically excluded would be electrical upgrades, plumbing upgrades, structural building upgrades, software, tagged and titled vehicles and HVAC equipment.
If you are unsure whether an asset should be included or excluded, please contact our office and someone will assist you in determining whether it should be an included or excluded asset.
In order for a business to be “in compliance” with Loudoun County business tax requirements, all BPOL filings and payments and Business Personal Property Tax (BPPT) filings are due each year by March 1st. Business owners, including home based businesses making more than $4,000 in a calendar year, are also required to submit a current asset list of all property purchased or acquired by their business annually, along with the Business Personal Property Tax filings.
Failure to file BPPT (i.e. Computer Equipment and Furniture & Fixtures) will result in the business account being statutorily assessed for BPPT. A statutory assessment is calculated/applied by rolling forward the previous year’s adjusted assessed value, adding 20% to the assessed value to create the penalized taxable value and then assessing the tax upon the penalized taxable value.
(Prior Year’s Assessed Value x 1.20) ÷ 100 x $4.20 = BPPT Statutory Assessment
If you have not filed your BPPT and have received a bill presently or in the past, your business has been statutorily assessed. If you need assistance creating an asset list, filing your BPPT or have questions regarding prior year statutory assessments, please contact our office for assistance.
Please review the information on the Starting a Business page for requirements and other relevant information.
Loudoun County requires businesses to register, renew their business license(s) and file their business personal property online. If you are unable to complete the registration or filings online, please contact the Business Tax Division at (703) 777-0260, opt. 2 for assistance.
If you are concerned about the tax status of a business located in an incorporated town, you should contact the respective town. See the Loudoun County Towns web page for contact information. Although you’re required to register your business/obtain your business license from the respective town, you would still be required to file all Business Personal Property with Loudoun County online.
The Loudoun County Zoning Ordinance allows certain businesses and occupations to be conducted in a dwelling unit provided they comply with certain restrictions. If you would like to report an alleged zoning violation occurring outside the incorporated towns or have questions regarding the Zoning Ordinance, please visit the Department of Building and Development's website or contact the Zoning Administration Division at 703-777-0103. If you have a complaint about an overcrowding situation, please call the Overcrowding Hotline at 703-737-8190.
You may contact the Personal Property Compliance Division at 703-777-0260, opt. 1.